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Exhibitor Policies

All Artists, Exhibitors, and Vendors Must Read and Agree to These.
Exhibitor Policies
  • All Exhibitors (including, but note limited to, artists, featured talent, food trucks, guests, tabletop exhibitors, and vendors) and their staff are responsible for adhering to the Convention Rules and Weapons Policy posted online at pdx.WasabiCon.com/policies
  • The assignment of Exhibitor space will be solely at the discretion of Green Mustard Entertainment management. While we will do our best to accommodate every request, we cannot guarantee a specific space.
  • We will attempt to notify you of your booth number and/or space assignment prior to the event along with load in location and instructions. Exhibitor packets containing wristbands and any other pertinent paperwork will be available for pickup before the event begins.
  • Your Exhibitor space will be considered confirmed upon receipt of full payment. Partial payments and verbal agreements do not constitute a confirmed space or guarantee of any kind.
  • Any cancellations must be received in writing no later than forty-five (45) days in advance of the event. A fee of $35.00 will be charged for any cancellations. Cancellations are not permitted after fourteen (14) calendar days before the start of the event and all fees (partial or complete) are non-refundable after that point. All refunds will be sent via U.S. Mail or via our online ticketing system within forty-five (45) days after the conclusion of the event.
  • Setup and breakdown times at the convention are strictly enforced. Your booth should be open and available for business during the officially posted Exhibitors Hall hours. Breakdown of your space should not begin before the Exhibitors Hall’s scheduled closing time.
  • Bootleg merchandise (aka “grey market goods,” aka any/all unlicensed products and reproductions of any kind) including but not limited to imports, weapons, costumes, accessories and all products containing trademarked properties is not authorized for sale in any Green Mustard Entertainment event area featuring Exhibitors.
  • WasabiCon’s events are designed to be family friendly and appropriate for all ages. Any merchandise or material that exceeds a PG-13 rating should not be on clear display or easily accessible by attendees without assistance.
  • Exhibitors agree that no weapon or adult material shall be purchased by or handled by any person below the legal age of 18. You are responsible for furnishing adequate information to Green Mustard Entertainment as to the proper removal of a weapon or adult material from the convention after purchase.
  • Green Mustard Entertainment reserves the right to revoke or refuse any application, deny access to, and/or remove Exhibitors from the event at any time.
  • Green Mustard Entertainment is not responsible for losses due to theft, damage, fire, acts of nature, acts of God, or other causes.
  • You are responsible for providing your own insurance, and neither Green Mustard Entertainment nor the hotel/convention center/event venue will be responsible for obtaining insurance for you, your company, or your employees.
  • It is your responsibility to collect, report, and pay sales tax and/or fees according to federal, state, county and city regulations. 
  • All exhibitors and their staff must be 18 years of age or older to participate.
  • All businesses must be owned and operated by an adult (18 years old or older.) The owner-operator is responsible for their staff adhering to Oregon labor laws. For details, please visit https://www.oregon.gov/boli/employers/pages/minor-workers.aspx 
  • Additional processing fees may apply if you pay for your space online (via Tixr).